Administrative Assistant II

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If you are the type of person who likes it when every day is a little different, then read on because the Reno-Tahoe Airport Authority (RTAA) is seeking a qualified candidate to join our hard-working Commercial Business Development team as an Administrative Assistant II to perform a wide variety of complex administrative functions.

There is one (1) position open. At the RTAA, the Commercial Business team is a highly visible unit of the organization that leads economic development initiatives designed to diversify and optimize airport revenue and provide the traveling public with a positive and enjoyable experience while traveling through RNO. Click on the ‘Apply Now’ button to fill out the short Work History Questionnaire and/or upload your detailed resume and letter of interest on or before 11:59 PM on Wednesday, November 18th, 2026.

The Administrative Assistant II position reports to the Director of Commercial Business and performs a variety of responsible clerical, secretarial, and administrative support functions with an emphasis on maintaining complex and specialized contracts and records, including preparation, analysis, and review of data. This position also assists by helping to facilitate the coordination and organization of the division’s programs, initiatives, and activities.

The nature of the work requires excellent business communication skills; strong organizational skills; strong budgetary and analytical skills; and the ability to meet deadlines while managing multiple projects. A high degree of proficiency in Microsoft Office Suite is required.

Duties include:

• Ability to establish and maintain highly effective working relationships with Board members, Authority executives, elected and appointed officials of other governmental agencies, staff, community and business leaders, customers, the media, the public and others encountered in the course of work.
• Maintain and update systems to ensure agreements, permits and related amendments and renewals are processed according to RTAA policies and procedures.
• Assist with payment processing, including receiving payments or directing them to the appropriate department; issue and validate applicable permits or authorizations upon confirmation of payment and provide guidance on related processes, procedures, and requirements.
• Prepare and process monthly billing, revenue reports, and related financial records, and coordinate with Accounting and other departments on matters involving airport operators and vendors. Maintain and update systems and records related to airport operator and vendor activities, and issue applicable passes, permits, and authorizations. Participate in the development, administration, tracking, and monitoring of the department budget; review and process forms, documents, and/or orders; and prepare periodic financial status reports and budget documents.
• Create, format, edit and produce documents, forms, reports, letters, memoranda, spreadsheets, charts, presentations, graphics, and other materials, including invitations, flyers, posters, and signage, to support departmental programs, events, and initiatives using current technology.
• Review drafts for accuracy, completeness, and compliance with RTAA standards, policies and procedures; proofread for proper punctuation, spelling and grammar; suggest/make corrections to drafts; and ensure materials for signature are accurate and complete.
• Assist with the preparation, coordination, and submission of requests for information, bids, requests for proposals, and related materials; and assist with posting and maintaining applicable departmental information on RTAA websites, as requested.
• Assist with coordinating logistics, schedules, and materials for travel, meetings, events, and other departmental activities and initiatives; and provide support for special assignments as directed by management.
• Interact with members of the RTAA senior leadership team, managers/supervisors, employees, and members of the public regarding day-to-day matters.
• Receive and screen telephone calls, respond to requests for information, and attempt to resolve complaints, personally or through appropriate referral, using sensitivity and sound judgement.

Please note that the Employer retains the right to change or assign other duties to this position.

Entry wage:

$25.47 - $29.11 hourly, with opportunity for additional merit-based increases up to a range maximum of $32.80 hourly. Initial salary placement will be based upon experience and qualifications. This is an hourly and overtime eligible position.

Benefits:

The RTAA offers a competitive wage and benefit package and provides a high-quality work-life balance. Employee benefits include 100% employer paid contributions to the Nevada PERS retirement program; 100% employer paid health insurance for the employee; paid vacation and sick leave; 14 paid holidays per year; tuition reimbursement and more.

Minimum Qualifications:

High School diploma or equivalent certificate and two (2) years of increasingly responsible clerical, office, and administrative support experience. Previous experience handling cash and credit card transactions preferred.

Required Licensing and/or Certifications:

Possession of a valid Nevada Driver's License; ability to obtain and maintain eligibility to hold a Security Identification Display Area (SIDA) badge.

Physical Requirements include:

Ability to remain in a stationary position for long periods of time, reach, bend, climb, lift, push, and pull items weighing up to 25 pounds or less weekly.

Work is performed mostly in an office environment and requires the ability to operate standard office equipment and keyboards. Duties may also include supporting events, activities, and operational needs that require outdoor work, exposure to varying weather conditions, and periods of increased physical activity. Physical requirements may include lifting and transporting parcels, packages, supplies, and other items, as well as walking between airport facilities and activity locations as needed.

This job description lists only the primary job duties normally assigned to this position but does not restrict the performance of other duties as assigned.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential tasks.

How to apply:

The RTAA Employment Application is the primary screening tool to determine an applicant’s qualifications. A resume may be submitted in addition to, but not in lieu of, completing the RTAA Employment Application. While you may submit a resume, it is supplemental and will not be used to determine whether or not you have met the minimum qualifications. All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included in your RTAA Employment Application.

Click on the ‘Apply Now’ button to fill out the short Work History Questionnaire and/or upload your detailed resume and letter of interest on or before 11:59 PM on Wednesday, November 18th, 2026. Qualified individuals are encouraged to apply immediately. Recruitment will close without notice when enough applications are received, or a hiring decision has been made. Make sure your work history and/or resume clearly speaks to whether you meet the minimum qualifications and why you are the right person for this position.

Tips for Success:

Provide detailed information to address how you meet and/or exceed minimum qualifications for the position.

Provide a minimum of five (5) years of employment history.

Explain any gaps in employment of six (6) months or more within the 'Work History' section. To explain gaps, add a new employer, write what was occurring under the 'Name of Employer' (e.g., unemployed, student, etc.), and list dates. If you had more than one (1) position with the same employer, separately list each position and the time you were in that position.

This job description lists only the primary job duties normally assigned to this position but does not restrict the performance of other duties as assigned.

The RTAA is an organization that thrives by living our core values and by honoring the dignity of all individuals. With teamwork, respect, versatility and a focus on excellence, we serve our employees and our community with pride and passion. We are a drug-free workplace, and an equal opportunity employer committed to providing a healthy work environment.