Accounting Clerk I

Description

Description

This job description sets forth the essential duties, responsibilities, qualifications, and expectations of the Accounting Clerk I position. It is intended to provide a general description of the position and does not constitute an employment contract or guarantee of continued employment. 

As a condition of employment applicable to all positions with the Ken-Caryl Ranch Metropolitan District (“District”), employment is at will. Accordingly, the employment relationship may be terminated by either the District or the employee at any time, with or without notice and with or without cause, subject to any limitations imposed by applicable Colorado or federal law. 

Headings are provided for convenience and reference only and do not affect the meaning or interpretation of this job description. Unless otherwise expressly defined herein, terms used in this job description shall have the meanings assigned to them in the employee handbook. 

Job Summary

The Accounting Clerk I supports the District’s Finance Department by processing accounts payable, entering and verifying financial transactions, maintaining vendor and accounting records, and assisting with routine reconciliations and financial documentation. Working under the direction of the Finance Director, the position follows established procedures, resolves routine discrepancies, and refers complex questions or exceptions to the Finance Director.

Essential Functions

• Receive, organize, and review vendor invoices and supporting documentation for completeness, accuracy, duplicate charges, and required approvals before processing. 
• Coordinate with District staff to obtain missing documentation, verify invoice information, and resolve routine accounts payable discrepancies in a timely manner. 
• Enter invoices, payments, charges, refunds, and other routine accounting transactions into the District’s financial system; apply established account codes and submit entries for review as required. 
• Assist with routine accounts receivable activities, including recording payments, verifying deposit information, maintaining supporting documentation, and identifying discrepancies in accordance with established District procedures. 
• Assist with routine reconciliations by reviewing invoices, vendor statements, receipts, and transaction reports to identify discrepancies; refer unresolved items to the Finance Director. 
• Maintain accurate vendor information, W-9 forms, and organized electronic accounting records in accordance with District procedures and records retention requirements. 
• Prepare accounts payable batches and supporting payment documentation for review and approval; respond to routine vendor and staff questions about invoices and payment status. 
• Compile routine spreadsheets, transaction reports, and supporting records for month-end activities, annual audits, and other Finance Department requests under the direction of the Finance Director. 
• Follow established approval, payment verification, confidentiality, and data security procedures; promptly report unusual transactions or suspected errors to the Finance Director. 
• Perform other related accounting duties as assigned by the Finance Director. 
• Consistently promote a positive, professional image of the District and provide excellent customer service at all times.

Requirements

Required Qualifications

• Completion of a minimum of 24 credit hours in accounting with a grade of C or above. 
• Three (3) years of accounting experience, or a combination of education and/or experience that provides the accounting knowledge, data entry skills, Microsoft Excel proficiency, and abilities necessary to perform the position successfully.

Knowledge, Skills, and Abilities

• Ability to review financial information, identify discrepancies, resolve routine problems, and communicate effectively with District staff and vendors. 
• Ability to meet established processing deadlines and coordinate assigned work schedules with the Finance Director to support timely completion of accounting tasks. 
• Basic knowledge of accounting terminology and common financial documents; ability to learn and follow District accounting procedures. 
• Accurate data entry and recordkeeping skills, strong attention to detail, and the ability to compare information and identify discrepancies. 
• Proficiency in Microsoft Excel, including data entry, sorting, basic formulas, and maintaining spreadsheets; ability to use electronic records systems and learn the District’s accounting software. 
• Ability to communicate clearly and professionally with vendors and District staff and ask for guidance when needed. 
• Ability to organize routine assignments, meet processing deadlines, protect confidential financial information, and follow established internal controls. 
• Ability to read and interpret financial documents, follow written and verbal instructions, and communicate effectively to perform assigned responsibilities. 

Work and Physical Requirements

Work Environment

• Work is primarily performed in an indoor office environment using a computer and standard office equipment. 
• The position involves regular communication with District staff and vendors and requires attention to detail while completing routine tasks and meeting accounting deadlines.

Physical Requirements  

• Work involves extended periods of computer use while seated, including keyboarding and reviewing electronic and printed financial records. Duties also involve occasional standing, walking, bending, and handling office files or supplies. 
• Ability to occasionally lift, carry, or move office files, records, and supplies weighing up to 25 pounds.
• The individual must be able to perform the essential functions of the position, with or without reasonable accommodation. 

Equal Opportunity

Ken-Caryl Ranch Metropolitan District is an Equal Opportunity Employer committed to a workplace free from unlawful discrimination, harassment, and retaliation. This commitment applies to all aspects of employment, including hiring, compensation, benefits, training, promotion, and termination, without regard to race (including associated hair texture and protective hairstyles), color, religion, creed, national origin, ancestry, sex, sexual orientation, gender identity, gender expression, pregnancy, childbirth or related medical conditions, age, marital status, disability, genetic information, military or veteran status, or any other status protected by applicable law. 

The District provides reasonable accommodations to qualified applicants and employees for disabilities, sincerely held religious beliefs and practices, and known limitations related to pregnancy, childbirth, or related medical conditions, as required by applicable law and subject to applicable undue-hardship standards. Contact Human Resources [email protected] to request an accommodation or report discrimination, harassment, or retaliation. The District prohibits retaliation for requesting accommodations, reporting concerns, participating in investigations or proceedings, or otherwise exercising legally protected rights.