Grower Payables Assistant

Description

Title: Grower Payable Assistant

Reports To: Grower Payable Manager 

Location: Delray Beach, FL

Type: Full-Time | Onsite | Non-Exempt

COMPANY SUMMARY

Pero Family Farms is a market share leader with over a century of dedication, commitment and integrity. Operating since 1908, Pero is the farm trusted by retailers and consumers alike. We are a fully integrated farming operation, with departments that specialize in organic farming, logistics, global supply chain management, national sales operations, food processing operations, and strategic marketing functions. Our operation includes over 35,000 acres spanning across the East Coast of the United States from Florida to New York, with distribution and production facilities in several different states. We pride ourselves in maintaining a strong family heritage and tradition that has been dedicated to quality, innovation, and excellent customer service that has been feeding America’s families for over a century. Our family’s passion for farming remains unwavering, with a vision to continue the tradition for many generations to come, whilst maintaining the reverence and trust it has established with the American consumer. As we expand our offering to include an assortment of organic vegetable options; we have become one of the largest organic vegetable growers in the country and we are looking to grow our workforce family. Join us in continuing and strengthening our position as a market share leader dedicated and trusted by retailers and consumers alike.

JOB SUMMARY

The Grower Payable Assistant is responsible for supporting the financial operations related to payments and accounting for growers. This role involves processing payments, maintaining accurate records, and ensuring compliance with company policies and contractual obligations. The ideal candidate should possess strong organizational and communication skills, attention to detail, and the ability to work effectively in a fast-paced environment. This role plays a critical part in maintaining the trust and satisfaction of growers by ensuring efficient and accurate financial transactions, contributing to the organization’s overall success.

Requirements

RESPONSIBILITIES

• Accurately process and record payments to growers in accordance with agreements.
• Verify payment data, including invoices, contracts, and delivery receipts.
• Ensure timely and accurate disbursement of payments.
• Reconcile grower accounts to ensure accuracy and resolve discrepancies.
• Maintain detailed records of all financial transactions related to growers.
• Assist in preparing monthly and quarterly financial reports.
• Maintain and update grower information in accounting and payment systems.
• Monitor and track payment schedules and report status updates to relevant teams.
• Ensure the confidentiality and security of grower financial data.
• Serve as the primary point of contact for grower payment inquiries.
• Communicate payment details, timelines, and any discrepancies to growers.
• Collaborate with internal teams (e.g., procurement, finance, and operations) to resolve payment issues.
• Ensure compliance with company policies, contracts, and applicable regulations.
• Assist in audits and provide necessary documentation and reports.
• Identify and escalate any issues or risks related to grower payments.
• Identify opportunities to streamline payment processes and improve efficiency.
• Provide feedback on system enhancements to improve accuracy and timeliness.

QUALIFICATIONS AND SKILLS

• High school diploma or equivalent; an associate’s or bachelor’s degree in accounting, finance, or a related field is preferred.
• 1-3 years of experience in accounts payable, bookkeeping, or a similar role.
• Experience in agricultural or grower-related industries is an advantage.
• Proficiency in accounting software (e.g., QuickBooks, SAP) and Microsoft Office (Excel, Word).
• Strong attention to detail and accuracy.
• Excellent organizational and multitasking abilities.
• Effective communication and problem-solving skills.
• Ability to work collaboratively and meet deadlines.

WORKING CONDITIONS

• Frequent interaction with growers, finance, accounting, operations, and procurement teams
• Standard business hours, Monday through Friday, with occasional extended hours during peak seasons or month-end/year-end closing
• Fast-paced environment with multiple deadlines, requiring attention to detail and timely processing of invoices and payments
• Regular use of computers, phones, email, spreadsheets, accounting software, and document management systems
• Occasional travel may be required to visit growers, farms, or supplier locations
• Work may involve reviewing contracts, purchase orders, invoices, and supporting documentation
• Minimal exposure to physical hazards; standard office ergonomics apply
• Participation in meetings, conference calls, and virtual communications with internal teams and external growers

PHYSICAL REQUIREMENTS

• Ability to sit for extended periods while performing computer-based work
• Frequent use of hands and fingers for keyboarding, data entry, and document handling
• Visual acuity required for reviewing invoices, contracts, and detailed accounting or financial records
• Ability to hear and communicate clearly in person, on the phone, or virtually
• Occasional standing, walking, or movement within the office or farm site when visiting growers
• Ability to lift, carry, or move light materials such as files, binders, or laptops (generally up to 15–20 lbs.)
• Ability to maintain focus, accuracy, and attention to detail for prolonged periods
• Minimal physical exertion required; standard office ergonomics and safety practices apply

COMPANY BENEFITS/PERKS

• 401(k) 
• Health, Dental, Vision Insurance and more 
• Paid Time Off (PTO) 

The company (Pero) reserves the right to alter, amend, expand or contract these duties and responsibilities as the company's needs evolve.