Project Coordinator (Architecture focus)

The Project Coordinator supports the domestic Project Management team by overseeing the administrative, documentation, and scheduling lifecycle of assigned projects for the client. You will work closely with domestic Project Managers to ensure objectives are met on time, within budget, and to required standards, handling crucial background coordination from project initiation to closeout.

Location: LATAM 100% Remote. Working hours are based on the U.S. Central Time Zone (CST).

About Us:

Abstra is a fast-growing, Nearshore Tech Talent services company, providing top Latin American tech talent to U.S. companies and beyond. Founded by U.S.-bred engineers with over 15 years of experience, Abstra specializes in sourcing skilled professionals across a wide range of technologies to meet our clients’ needs, driving innovation and efficiency.

Key Responsibilities:

• Attend virtual pre-bid and project meetings to take notes and provide administrative support.
  Review project documentation within 48 hours of sale to outline scope and administrative requirements.
• Draft agendas for Pre-Construction meetings to ensure smooth coordination and communication.
• Submit all necessary project documents on time and track their progress through approval pipelines
• Prepare and digitally distribute a comprehensive Job Foreman Packet before Pre-Construction meetings.ç
• Assist the domestic team in creating a project plan and schedule at least one week before the project start.
• Coordinate material orders digitally and verify quotes from suppliers against budgets.
• Draft the initial Site Staging Plan and Material Delivery Schedule within 48 hours of material quote approval for domestic PM review.
• Verify that all necessary safety plans, hazard assessments, and sub-contract agreements are documented and filed before the project begins.
• Coordinate the administrative process of securing permits, insurance certificates, and bonds ahead of the project start date.
• Generate and submit change orders and RFIs within 48 hours of receiving notice from the domestic team.
  
• Track project progress by compiling weekly reports on hours worked, materials installed, and documented customer issues.
• Review job costs, invoices, and budgets to assist the domestic PM in staying on track financially.
• Update project schedules weekly within the project management software.
• Report project completion status to the Accounting department one week before the billing date.
• Draft prompt communications for customers and general contractors to address issues within 24 hours.
• Compile Post-Job Evaluation data and format it for management review within one week of project completion.
• Ensure timely digital submission of all Project Closeout documents and the prompt processing of warranty payments.
• Manage administrative tasks for multiple projects concurrently, ensuring all deadlines are met.

Requirements:
 

• Bachelor’s degree in Business Administration, Construction Management, Project Management, or a related field (preferred).
• 3-5 years of experience in project coordination, administration, or the construction/trade industry.
  Familiarity with construction terminology and standard project lifecycles.
• In-depth administrative knowledge of general construction documentation, contracts, and compliance.
• Ability to read and interpret architectural plans and specifications.
• High proficiency in Google Workspace, Microsoft Office, Buildertrend, and Project Management Software (Procore, BIM360, etc.).
• Strong problem-solving and analytical skills.
• Excellent written and verbal English communication skills.
• Ability to manage time effectively, prioritize tasks, and meet strict deadlines across different time zones.
• Demonstrate core values of integrity, accountability, and professionalism.
  

What We Offer:

• Competitive compensation paid in USD.
• 20 days of paid time off (PTO) per year.
• Opportunities for professional growth and career development.
• Company-provided equipment.
• A collaborative, inclusive, and multicultural work environment.
• The opportunity to contribute to meaningful projects alongside a talented and supportive team.
  

Pre-Employment Verification
As part of our standard onboarding process, candidates who successfully complete the interview process and accept an employment offer will be required to complete an employment verification check, and background check. This process will confirm job titles and dates of employment with two previous employers and is a standard requirement for all new employees joining the company.