Graduate Advisor II

FLSA Status: Non-Exempt 
Grade: 6 

Position Summary

The Graduate Advisor II is responsible for reviewing transfer work, providing academic advice, and assisting incoming 
students with enrollment for the current semester.

Essential Job Duties 
Essential duties and responsibilities include the following: 
• Understands all ECU degree requirements 
• Understands all ECU program articulations 
• Admits students to Graduate Program 
• Compiles advising files for each student assigned 
• Develops a degree plan for student 
• Provides academic advice and helps students enroll in recommended courses 
• Performs degree auditing and graduation processing 
• Helps with Graduate Commencement 
• Travels for necessary training 
• Other duties as assigned by Supervisor or designee.

Omission of specific statement of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

Qualifications  
• Demonstrate working knowledge of office practices and methods. 
• Coordinate work with other employees. 
• Organize work effectively, conceptualize and prioritize objectives and exercise independent judgement based on 
university policy and procedures.  
• Establish and maintain effective work relationships with all stakeholders—faculty, staff, students, and the community. 
• Provide a friendly, customer-service environment.  
• Maintain confidentiality regarding protected information.  
• Manage deadlines on multiple projects. 
• Ability to work unsupervised 
• Effectively use office equipment and software including, but not limited to, the Microsoft Office 365 Suite.

Licenses/Certifications 
• Bachelor’s degree required; Master’s degree preferred 

Knowledge, Skills, and Abilities 
• Must have a strong work ethic and lead by example  
• Must be a professional, credible and respected representative of the institution internally and in the community 
• Demonstrated willingness and ability to act ethically and socially responsible 
• Ability to communicate in a courteous manner

 
Physical Demands  
The physical demands described here are representative of those that must be met by an employee to successfully 
perform the essential functions of the job.

 
• Frequently required to sit, talk, and hear 
• Frequently reach with hands and arms; grasp and manipulate objects 
• Frequently perform repetitive hand, wrist or finger movements 
• Frequently stoop, kneel, crouch, and crawl 
• Occasionally climb or balance, move up and down from floor level 
• Occacionally stand and walk throughout the facility 
• Occasionally lift and move equipment weighing up to 25 pounds 

Work Environment  
The work environment characteristics described here are representative of those an employee encounters while 
performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with 
disabilities to perform the essential functions.  

The work is performed in a typical office setting with moderate noise levels from conversations, and standard office 
equipment. The facility experiences elevated temperatures and humidity, particularly during warmer months due to 
limited climate control. 

Supervisory Responsibility  
None

East Central University, in compliance with all applicable Federal and State laws and regulations, does not discriminate on the basis of race, color, national origin, sex, age, religion, disability, marital status, genetic information, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admission, employment, financial aid, and educational services. The following person has been designated to handle inquiries regarding the non-discrimination policies: Employment Services Director, 1100 E. 14th St., Danley Hall 111, Ada, OK 74820, (580) 559-5260.

Please ensure you have completed the Equal Opportunity Data Form with your application. https://www.ecok.edu/employment-services/equal_opportunity_data_form_accessible.pdf