Day Porter & Site Monitor

Purpose of the Position

The Day Porter & Site Monitor keeps the school site safe, clean, and running smoothly across the full instructional day. This position serves as the School’s roving support presence: monitoring campus common areas, responding to staff requests for assistance, providing scheduled break relief so Aides can take their meal and rest periods, and maintaining site readiness through daily custodial and facilities support. This is a non-instructional position. The Day Porter & Site Monitor supervises and supports students in shared and transitional spaces but does not implement individualized instructional, behavioral, or therapeutic programming and does not serve as a substitute for an assigned Aide beyond scheduled break coverage.

Essential Functions

Site Monitoring & Student Safety

• Maintain an active, visible presence across campus common areas, including hallways, restrooms, courtyards, playgrounds, lunch areas, and drop-off and pick-up zones.
• Monitor arrival, dismissal, transition, and lunch periods to support safe and orderly student movement.
• Support student supervision and safety in shared spaces, responding to elopement, wandering, or safety concerns and summoning appropriate staff support.
• Monitor exterior doors, gates, and visitor check-in to support site security, and confirm the campus is secured at the close of the day.
• Participate in and support emergency drills, evacuation procedures, and site safety protocols.
• Maintain student confidentiality and comply with FERPA, mandated reporter requirements, and School policies.

Support Response & Communication

• Monitor the School’s Signal channels throughout the school day and respond promptly to staff requests for support.
• Serve as a rapid second set of hands for classrooms and directors: retrieving supplies, covering a doorway, escorting a student, or staging materials.
• Log support requests, response times, and recurring needs, and report patterns to the supervisor so staffing and coverage gaps can be addressed.
• Communicate emerging site, safety, or facilities concerns to administration in real time.

Break Relief Coverage

• Provide scheduled classroom coverage so that Aides can take uninterrupted, duty-free meal and rest periods in accordance with California law and School policy.
• Follow the published break rotation schedule and arrive on time for each assigned coverage window, recognizing that break timing is a legal obligation of the School.
• Ensure students remain appropriately supervised during coverage handoffs and receive a brief handoff from the departing Aide.
• Immediately report to the supervisor, on the same day, any break that is missed, shortened, delayed, or interrupted.
• Take assigned meal and rest periods in accordance with the coverage plan established for this position.

Custodial & Facilities Support

• Perform routine daytime cleaning of restrooms, classrooms, common areas, and dining spaces, including restocking supplies and removing trash and recycling.
• Respond to spills, accidents, and cleanup needs during the school day, including bodily fluids, using assigned personal protective equipment and following the School’s exposure control procedures.
• Set up and break down spaces for meals, assemblies, meetings, and school events.
• Handle, store, and label cleaning chemicals in accordance with product labels, Safety Data Sheets, and the School’s hazard communication program.
• Complete minor maintenance tasks and promptly report facilities, equipment, or safety issues requiring vendor or contractor attention.
• Maintain custodial supply inventory and notify the supervisor when reordering is needed.

Required Qualifications

Education & Eligibility

• High school diploma or equivalent.
• DOJ Live Scan
• Current tuberculosis (TB) risk assessment or clearance in accordance with California Education Code requirements.
• Completion of mandated reporter training, and completion of CPR, First Aid, and School-approved behavioral intervention training within the timeframe established by the School.
  
  

Experience & Skills

• One (1) or more years of experience in custodial, facilities, site supervision, security, or a comparable role; experience in a school or youth-serving setting is strongly preferred.
• Demonstrated reliability and punctuality, with the ability to hold a fixed coverage schedule.
• Ability to work independently, prioritize competing requests, and shift quickly between tasks.
• Ability to interact respectfully and patiently with autistic and neurodivergent students, including students who are dysregulated.
• Comfort using mobile devices and messaging platforms for real-time communication.
• Strong communication, organizational, and interpersonal skills.

Other Duties As Assigned

This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position. Employees may be assigned additional job-related responsibilities as needed to meet the operational needs of the School.

Physical Demands & Work Environment

The physical demands described here are representative of those an employee must meet to perform the essential functions of this position, with or without reasonable accommodation.

This position works in and around students who may, at times, exhibit dysregulated behaviors such as hitting, kicking, scratching, biting, grabbing, spitting, or throwing objects. The employee must be physically able to respond safely, calmly, and effectively in these situations. Training in approved behavioral intervention techniques will be provided, and ongoing support is available.

Mobility & Physical Activity

• Walk approximately 3 to 5 miles over the course of a school day
• Stand and move for at least 75% of the workday
• Run a short distance (e.g., across a classroom or outdoor area) when a student safety situation requires it
• Climb stairs and use a step stool or ladder
• Bend, stoop, squat, kneel, crouch, and reach overhead repeatedly throughout the day
• Rise quickly from a seated, kneeling, or floor position

Strength & Physical Capability

• Lift and carry up to 50 lbs
• Push, pull, and maneuver carts, furniture, equipment, and waste containers
• Perform repetitive motions such as wiping, sweeping, mopping, and vacuuming

Environmental Conditions

• Work indoors and outdoors in varying weather conditions
• Routine exposure to cleaning agents and disinfectants, with required personal protective equipment provided
• Potential exposure to bodily fluids, with training and personal protective equipment provided in accordance with the School’s exposure control procedures

Sensory & Communication

• Maintain visual supervision of students across a room or yard with line of sight at all times
• Hear well enough to monitor the environment, respond to calls for help, and monitor a mobile device
• Communicate clearly in spoken and written English

Emotional & Behavioral Regulation

• Maintain professional composure and emotional regulation when subjected to verbal hostility, including profanity, slurs, derogatory or personal remarks, and other provocative language
• Maintain composure and self-regulation during stressful, unpredictable, or confrontational situations

Working Relationships

This position reports to the Director of Finance, Facilities and Technology who is responsible for supervision, performance management, and evaluation. The Day Porter & Site Monitor works in close daily coordination with Academic Directors, classroom teachers, and Aides, and collaborates with administrators, related service providers, and facilities vendors to keep the site safe, clean, and adequately covered throughout the school day.

Equal Opportunity Statement

The Helix School does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. These activities include, but are not limited to, hiring and firing of staff, selection of volunteers and vendors, and provision of services. We are committed to providing an inclusive and welcoming environment for all members of our staff, clients, volunteers, subcontractors, vendors and community members.