Data Entry Specialist – WISEWOMAN Program

The Data Entry Specialist for the WISEWOMAN CDC Program is responsible for the accurate and timely input of clinical screening and participant intervention information into public health tracking systems. This position focuses on ensuring all data related to participant engagement with the program is captured accurately and completely, including all items necessary for processing Minimum Data Elements (MDEs), including blood pressure, cholesterol, glucose, and lifestyle health coaching details. All information entered must match strict federal standards. This clerical role provides the operational foundation required for state and federal compliance.

Responsibilities

Accurate Data Entry & Processing (55%)

• Working with provider organizations, transcribe and input participant enrollment, cardiovascular screening, and lifestyle intervention records from paper forms or electronic medical charts into the designated WISEWOMAN tracking database.
• Input sensitive demographic information, medical histories, and laboratory values (including blood pressure, lipid panels, and A1C metrics) with a high degree of speed and accuracy.
• Ensure that information on non-clinical support offered to clients, such as access to food, transportation, childcare, housing, or other needs is accurately captured.
• Verify that participant records are appropriately linked to existing Wisconsin Well Woman (Breast and Cervical Cancer Screening Program) files.

Quality Control & Preliminary Auditing (25%)

• Working with provider organizations, review incoming clinical data collection sheets or records for completeness, legibility, and missing authorizations prior to system entry.
• Flag incomplete records, unreadable values, or obvious discrepancies (such as missing follow-up dates) and escalate them to clinical staff for clarification.
• Assist in routine data cleaning tasks, such as cross-checking system entries against original source documents to identify typographical errors.

Records Management & Confidentiality (20%)

• Working with provider organizations, organize, scan, file, and track any physical data forms according to established record retention policies.
• Maintain strict participant confidentiality by adhering to all HIPAA regulations and data privacy protocols governing protected health information (PHI).
• Perform basic administrative and clerical support tasks for the program team as needed, such as preparing information packets for local clinic sites.

Minimum Qualifications:

• High School Diploma or equivalent required; an Associate’s Degree in Health Information Management, Office Administration, or a related field is preferred.
• Minimum of 1–2 years of experience in data entry, clerical office support, or health insurance processing, preferably within a medical or public health setting.
• Proven typing speed (typically 50+ WPM) with high accuracy, along with proficiency in Microsoft Excel and Word.
• Strong attention to detail, repetitive task stamina, and organizational skills.

Preferred  Qualifications

• Familiarity with medical terminology, electronic health record (EHR) environments, or public health tracking systems.
• Experience handling sensitive medical documentation or working within regulated HIPAA frameworks.