Human Resources Manager

The Human Resources Manager is responsible for supporting and coordinating the firm’s human resources functions, including recruiting and hiring, onboarding and offboarding, employee relations, benefits administration, performance management, personnel records, and HR compliance. The HR Manager works closely with the Chief Operating Officer and firm leadership to support employees and attorneys and to ensure HR practices are administered consistently and effectively.

This position requires sound judgment, discretion, strong interpersonal and organizational skills, and the ability to independently manage day-to-day HR matters while recognizing when issues should be elevated to firm leadership.

This is a full-time, in-office position, Monday through Friday, 8:00 a.m. to 5:00 p.m.

Essential Functions and Responsibilities

Recruiting and Hiring

• Coordinate recruiting for staff and attorney positions, including job postings, candidate sourcing, applicant tracking, and communication with candidates and recruiters
• Review resumes and conduct or participate in initial candidate interviews
• Coordinate interview schedules with attorneys and staff and ensure a professional and consistent candidate experience
• Assist with preparation of offer letters and other hiring documentation
• Coordinate background checks, reference checks, and other pre-employment requirements
• Maintain relationships with recruiters and other recruiting resources
• Coordinate associate and summer associate recruiting activities
• Oversee administrative aspects of the firm’s summer associate program, including onboarding, scheduling, evaluations, events, and offer-related processes
  
  

Onboarding and Offboarding

• Coordinate the onboarding process for new employees and attorneys, including required documentation, benefits information, orientation schedules, and communication with appropriate departments
• Conduct HR orientation for new employees
• Coordinate employee departures, including separation documentation, benefits information, final payroll coordination, return of firm property, and internal notifications
• Maintain onboarding and offboarding procedures and checklists and identify opportunities to improve the employee experience
  
  

Employee Relations and Performance Management

• Serve as an accessible HR resource for employees regarding workplace questions, policies, benefits, and other employment-related matters
• Support employee relations and performance issues
• Assist with preparing performance documentation, coaching plans, disciplinary communications, and other employee-related documentation
• Coordinate performance review processes and maintain related records
• Conduct periodic employee check-ins and help identify workplace concerns, engagement issues, and retention risks
• Support firm leadership in developing approaches to employee engagement, retention, professional development, and workplace culture
  
  

Benefits and Leave Administration

• Coordinate employee enrollment and changes for health insurance, retirement plans, and other firm benefits
• Serve as a primary contact for employees regarding benefits questions 
• Coordinate employee leave requests and related documentation, including applicable Oregon leave programs
• Maintain accurate records regarding employee leave and benefits
• Assist with annual benefits renewal and open enrollment processes
  
  

HR Administration and Compliance

• Maintain and update employee information in the firm’s HRIS and related systems.
• Coordinate required employment documentation and notices
• Assist with maintaining compliance with applicable federal, state, and local employment requirements.
• Monitor HR practices and recommend updates when laws, regulations, or firm practices change
• Assist with drafting, reviewing, and updating HR policies, procedures, forms, and employee communications
• Maintain the employee handbook and coordinate periodic updates
• Track employment-related deadlines and required documentation
  
  

Compensation and Payroll Support

• Coordinate employee compensation changes and communicate approved changes to payroll
• Assist with compensation and market research annually
• Review employee information affecting payroll and benefits for accuracy
• Support primary payroll personnel

Training and Employee Development

• Coordinate firm training and professional development programs for staff
• Assist managers in identifying training and development needs
• Coordinate required workplace training and maintain appropriate records
• Support employee development and internal advancement opportunities

HR Processes and Firm Support

• Develop and maintain effective HR processes, templates, checklists, and tracking systems
• Identify opportunities to improve or streamline HR procedures
• Prepare HR reports and information for firm leadership as requested
• Assist with employee events, recognition and other firm initiative
• Work collaboratively with administrative staff and firm leadership on projects affecting employees and firm operations
• Perform other HR and administrative duties as assigned

Qualifications

• Approximately 5+ years of progressively responsible human resources experience 
• Experience independently managing multiple HR functions in a professional services 
• Law firm or other professional services experience preferred
• Working knowledge of employment practices and HR compliance requirements
• Experience with recruiting, employee relations, benefits administration, leave administration, and performance management
• Strong written and verbal communication skills
• Excellent organizational skills and attention to detail
• Demonstrated ability to exercise discretion and sound judgment when handling confidential and sensitive information
• Strong interpersonal skills and ability to work effectively with employees and professionals at all levels of the organization
• Ability to prioritize competing responsibilities and independently follow matters through to completion
• Proficiency with Microsoft Office and experience working with HRIS and related HR technology