HR and Admin Assistant

• Monitoring and maintaining office equipment and inventory supplies; orders replacement supplies as needed
• Creating, updating, and maintaining HR and Admin records and databases.
• Assist on updating office policies and procedures
• Scheduling company calendar and updating as needed
• Preparing reports on expenses, office budgets, and other expenditures when needed
• Provide support on department managers, staff, and President employment-related requests (COE request, employment verification, etc)
• Preparing travel arrangements for office staff and managers; overseeing and preparing expense reports and budgets
• Coordinating building and maintenance issues for general repair and updating. (heating and air conditioning, security, etc.)
• Organizing special functions and social events
• Organize and maintain a filing system for important and confidential company documents
  
• Answer queries by employees, suppliers and clients
• Assist on handling some basic HR roles (hiring /on-boarding process, employee background check, 201 filing / record management, employment contracts etc.)
• Assist on imposing employee discipline when needed
• Assist in preparation of annual performance evaluation
• Assist in time keeping and preparation of internal memorandums
• Assist on preparation for payroll and process disbursement through online banking.
• Prepare report and process remittance payment for government contributions and loan payment.
• To liaise/process transaction/filing with DOLE / Bureau of Immigration (for Expats)
• Assist in the preparation for all audits and examinations and review of all documentation for same;
• Assist on managing trainings required such as but not limited to of AML, IT Security, Data Protection training program for entire Philippine staffs
• Communicate with Philippine regulatory/government agencies with oversight of Company (DOLE, SEC, SSS, HDMF, Philhealth); and
• Assists Compliance and Admin Manager on submission of reportorial requirements to the government agencies
• Regular interaction with the Compliance / Admin Manager and Officer.

QUALIFICATIONS

These specifications are general guidelines based on the minimum experience normally considered essential to the satisfactory performance of this position. The requirements listed below are representative of the knowledge, skill and/or ability required to perform the position in a satisfactory manner. Individual abilities may result in some deviation from these guidelines.

• College degree or the equivalent (further advanced education a plus) and regular continuing education in Human Resource and/or Business Administration
• Solid knowledge of office procedures
• Fluency with and use of Excel spreadsheets
• Has prior experience as an office assistant, office administrator, or handling administrative responsibilities in a related field
• Ability to handle highly sensitive and confidential information.
• Highly organized multi-tasker who works well in a fast-paced environment
• Excellent written and verbal communication skills
• Excellent time management skills; ability to prioritize