Marketing and Communications Project Manager

About the University of Alberta Students’ Union

UASU is the official student-run organization for undergraduates at the University of Alberta. We aim to improve your experience as a student, through the services, events and spaces that we provide. We also provide advocacy on your behalf within the university community, and to all levels of government.

Overview

The Marketing and Communications Project Manager (MarComm PM) is responsible for planning and overseeing projects to ensure they are completed in a timely fashion while meeting strategic communications goals. The MarComm PM plans and allocates project resources, monitors progress, manages issues, and keeps stakeholders informed throughout the process. The MarComm PM works with the relevant UASU committees, departments, and the Executive as required and provides strategic administrative support to the Marketing Department.

The MarComm PM reports to the Director - Marketing & Communications, and works closely with the rest of the marketing team to ensure an ongoing dialogue with clients. Specifically, this demands an awareness of the day-to-day status of individual projects, so that potential impacts on a project’s success can be properly managed.

Core Duties 

• Facilitates annual planning process with project stakeholders to define the scope, deliverables and requirements of projects resulting in detailed work plans, and consistent branding across the UASU in collaboration with the Director.
• Coordinates between the MarComms Communications and Graphic Design teams and its clients to ensure project scope and strategy is in alignment with organizational capacity and goals. 
• Liaises with clients on a regular basis to monitor the progress of the project and adjust as necessary to ensure successful completion.
• Reviews the quality of the work completed with the project team on a regular basis to ensure that it meets organizational standards.
• Maintains a project management application, and works with other tools as required, to provide day-to-day support of the department’s activities.
• Evaluates project outcomes established during the planning phase.
• Conducts formal project closure processes and communicates lessons learned to project stakeholders.
• Manages and schedules content on digital media platforms.
• Supports sponsorship and external relations by ensuring all sponsorship requirements are fulfilled that pertain to Marketing deliverables and promotion requirements.
• Participates in meetings with clients and senior UASU staff as necessary.
• Performs other job related duties as required by the Director.

Minimum Qualifications

• ​​Degree from a recognized post-secondary institution, or an equivalent combination of education and experience. Experience or training in a marketing or communications specialization is a significant advantage.
• Experience in project management, stakeholder engagement and communications in post-secondary education or a related sector.
• Excellent communication skills (written and oral).
• Must be extremely organized and comfortable adhering to specific timelines.
• Demonstrated ability to advise decision makers and take direction while working as part of a team.
• Familiarity with printing and print production an asset.  
• Familiarity with the Macintosh OS, Asana or related software, website content management systems and the Adobe Suite of software.
• Occasional evenings and weekends required.