Finance Specialist IV (AP/AR)

POSITION TITLE: Finance Specialist IV (AP/AR)

CLASSIFICATION:  Administration / Non-Bargaining

EMPLOYMENT TYPE:  Temporary-to-Hire

DEPARTMENT:  Finance and Business Operations

SALARY:  Administrative Non-Bargaining Salary Schedule Pay Grade G-14 $54,544 - $57,305; 6-month contract prorated based on step placement on the salary schedule

PRIMARY RESPONSIBILITY:  Under the supervision of the Business Managers and Director of Finance, this position is principally responsible for the Saginaw Intermediate School District’s accounts payable and accounts receivable functions and for processing District check runs. The position also supports the district’s broader operational and financial accounting functions, ensuring sound fiscal management and accurate cash flow reporting. This is a temporary-to-hire position; continued employment in a permanent capacity is contingent on job performance during the temporary period and on the district's ongoing needs.

MAJOR RESPONSIBILITIES

• Process the full cycle of accounts payable: review, code, and enter invoices; verify approvals and supporting documentation; match purchase orders to invoices; and resolve discrepancies with vendors and departments.
• Prepare and process District check runs, including verifying payment batches, issuing checks and electronic payments, obtaining required signatures, and maintaining supporting payment records.
• Manage accounts receivable: invoice District receivables, record and apply cash receipts, monitor outstanding balances, and follow up on collections.
• Maintain vendor records, including W-9 documentation and 1099 reporting information.
• Perform month-end bank reconciliations.
• Reconcile accounts payable and accounts receivable subledgers to the general ledger.
• Serve as support and overflow for the accounts payable function and back up the payroll position as needed.
• Account for the financial transactions of the District. Compile and analyze financial information to prepare journal entries to general ledger accounts, documenting business transactions.
• Record District cash receipts and assist with recording and reconciliation of District banking activity.
• Assist the Finance Department with annual audit preparation, including accounts payable, receivable, and disbursement documentation.
• Respond to LEA questions on accounts payable, accounts receivable, and general ledger issues, and support LEA accounts payable.
• Prepare monthly recaps of disbursements and receivables and send reports to leadership, as needed.
• Assist in preparing and submitting required reports to District officials.

• Assist the Grants Manager with grant-related transactions and cost questions as needed.
• Other duties as assigned.

OTHER SKILLS

• Ability to maintain a positive attitude in working with students, parents, staff, and community members.
• Assist the Finance Department when other employees are absent.
• Maintain confidentiality of financial, personnel, and District information.

QUALIFICATIONS

• A Bachelor’s degree from an accredited university is preferred. Education in accounting and previous work experience related to the essential job functions will be considered in lieu of a bachelor’s degree.
• Demonstrated experience in accounts payable and accounts receivable, including processing check runs, is required.
• Demonstrated ability to understand double-entry accounting and the theory of accounting systems.
• Extensive knowledge and ability to utilize Excel are required.
• Previous knowledge of Skyward software is desired.
• Ability to prioritize work assignments and perform tasks with limited supervision.
• Knowledge and experience in financial auditing are preferred.
• Ability to work in a team setting.
• A high level of organizational skills is required, with the ability to function as an office manager (organize meetings, workshops, etc.).
• A high level of decision-making ability is required.
• Ability to deal with constant and diverse changes in daily job responsibilities.
• Ability to work within district timelines.
• Ability to lift a minimum of 50 pounds.
• Willingness to receive additional training to improve job skills.

NOTICE OF NONDISCRIMINATION
Saginaw Intermediate School District does not discriminate on the basis of race, color, religion, sexual orientation, gender and gender identity, disability, age, or national origin in its programs and activities and provides equal access to the Boy Scouts and other designated youth groups. The following person has been designated to handle inquiries regarding the non-discrimination policies:

 Executive Director of Human Resources
Saginaw Intermediate School District
3933 Barnard Road, Saginaw, MI 48603
Telephone: (989) 799-4733, Fax: (989) 249-8756
Email:  [email protected]  
Web:  www.sisd.cc