Payroll Specialist
Requirements at a glance
Payroll Specialist at Veterans Medical Research Foundation of San Diego is a remote role. The posting asks for 3+ years of experience. It does not mention visa sponsorship. Key skills include Excel. Applications are submitted through Paylocity.
- Experience
- 3+ years
- Visa sponsorship
- Not mentioned in the posting
- Application platform
- Paylocity
Skills in this posting
- Excel
Extracted automatically from the job description. Confirm details in the full posting below.
Description
Position posting date: 11/10/2026
Position start date: ASAP or until filled.
Salary/Range: $28 - $30 per hour
Status: Part-Time (20 hours per week), Hybrid
Work Schedule: Monday – Friday, variable hours between 7:00am to 4:00pm (determined by supervisor)
Service/Division: CORE Research Administration/Human Resources
Work Location: VMRF
Job Code: MS #1414
· Manages timekeeping.
· Processes payroll on a bi-weekly basis
· Directing the computation and input of pay data according to federal, state, and company policy.
· Computes and processes retroactive payments, incentive awards, termination checks, and vacation balance payouts.
· Processes benefits enrollments, direct deposits, address changes, W-4 changes.
· Verifies payroll status changes such as, but not limited to job reclassifications, wage adjustments, merit increases, and project fund changes.
· Provides training and assistance to employees and supervisors regarding labor laws and company policies pertaining to payroll and time keeping.
· Knowledge of multi-state payroll tax withholding, reporting, and compliance requirements
· Prepares employment tax returns and documents such as: Forms 1042, 1042-S, 941, DE-6, DE-7, and others as applicable.
· Completes payroll and budget forecasts for the Contracts and Grants department, Principal Investigators, and fund managers.
· Investigates and resolves outstanding payroll checks.
· Processes garnishments: calculates deductions based on federal and/or state guidelines when mandated.
· Processes cost transfers (journal entries).
· Creates and maintains payroll procedures and reports using Excel, Financial Edge, and other software programs.
· Performs periodic audits of payroll records.
· Verifies attendance and leaves (vacation, sick, jury duty, medical, etc.).
· Generates routine reports and designs special reports based on department and organizational needs.
· Respond to EDD forms and Verifications of Employment.
· Creates and maintains complex reports for HR, including those used for the tracking and management of 403(b) plan eligibility, casual hours, vacation balances, project-specific compensation and allocations, ACA Reporting, and personnel requisitions, etc.
Requirements
Bachelor’s degree (BA/BS) in related field and at least 3 years of related experience; or equivalent combination of education and experience.
Paylocity payroll processing experience preferred.
California payroll experience preferred.