Human Resources Coordinator

Description

OVERVIEW

The Human Resources Coordinator facilitates key HR functions such as   recruitment, onboarding, employee records management, compliance, benefits   coordination, and administrative HR processes to ensure a smooth execution of   HR programs and policies. Provides responsive, professional, and confidential   support to employees, candidates, management, and other internal and external   contacts. Appropriately balances the role of business and employee advocate.   The Human Resources Coordinator may also provide administrative support to   senior management. Consistently performs with a high level of   professionalism, integrity and ethical behavior using sound judgment and   interpersonal skills to deal with diverse people and confidential situations.   Understands and supports the mission of the Firm. Demonstrates the core   values of the firm; be a champion for others, be innovative, and be   accountable. 

ACCOUNTABILITIES

RECRUITING, ONBOARDING & ORIENTATION

• Facilitate the full-cycle recruiting process, including: 
• Prepare and post job advertisements and maintain current job postings.
• Search resume databases and other recruiting sources to identify potential candidates.
• Attend job fairs, as applicable.
• Coordinate legal internship recruitment in partnership with colleges and universities. 
• Conduct initial phone screenings, as appropriate.
• Coordinate interview scheduling and communications with candidates, hiring managers, and interview teams.
• Assessment processing, as applicable.
• Conduct reference checks, as appropriate.
• Prepare offer letters.
• Submit background check requests.
• Maintain professional and timely communication with candidates throughout the recruitment process.
• Coordinate the onboarding process ensuring completion of all required documents.
• Ensure new hire documentation is complete, accurate, and properly maintained.
• Prepare orientation materials and conduct new hire orientation.
• Timely updating of HR applicant flow log, recruiting log, and hire log.

HR ADMINISTRATION & COMPLIANCE

• Maintain strict confidentiality and manage sensitive information with discretion. 
• Maintenance of employee records in physical and digital formats. 
• Support compliance with labor laws and CMLF internal policies.
• Maintain employee handbook updates and required posters.
• Assist with the preparation and maintenance of HR policies, procedures and programs ensuring compliance with federal, state and local laws and regulations.
• Assist with responses to CT DOL claims information and requests.
• Support performance evaluation processes and maintain documentation.
• Offboarding tasks such as preparation of separation packages and scheduling of exit interviews.
• Provides timely service to employees regarding HR policies, procedures and programs and responds to external HR-related inquiries and requests.
• Assists with employee relations and recognition activities, tracking, reporting, and communications.
• Prepare employment verification letters and other HR-related correspondence as needed. Perform general administrative duties such as filing, scanning, and data entry.
• Cross-train in Paylocity processes to provide backup support as needed.

BENEFITS ADMINISTRATION

• Communicate, educate, and consult with staff on benefit options, enrollment, qualifying events, and mandated benefit notices.
• Coordinate annual open enrollment activities and qualifying event changes.
• Coordinate new hire benefit enrollment meetings and provide guidance on benefit options and enrollment procedures.
• Maintain all types of employee leave management and tracking.
• Benefit compliance reporting.

Requirements

QUALIFICATIONS

• High school diploma or equivalent required.
• College degree in human resources, general business, or equivalent HR experience. 
• 2 + years of HR administrative experience. 
• Full-cycle recruitment process experience required.
• Knowledge of labor laws, employee benefits, and HR best practices.
• A high level of integrity and ethical behavior to manage confidential information.
• Use professional judgement to make sound decisions and recommendations.
• Professional written and verbal communication skills. 
• Attention to detail. 
• Customer service mindset with interpersonal skills to deal with diverse people and      situations.
• Adaptable and flexible to remain calm under pressure, prioritize, and adjust to changes.
• Proactive problem-solving ability.
• Efficient organizational and time-management skills. 
• Ability to work independently and as part of a team.  
• Proficiency in Microsoft Office Suite, QuickBooks, Adobe, HR/payroll software.

Salary Range: $25.00 - $30.00 per hour based on experience.