Talent Acquisition and People Partner

Role purpose:

Prevalent AI is a fast-scaling, AI-first security organization with teams operating across multiple geographies. As we continue to grow, we are looking for a Talent Acquisition and People Partner to drive recruitment delivery and people partnering while contributing to the wider effectiveness of our People function. 

This role carries primary responsibility for managing end-to-end Talent Acquisition independently, partnering with hiring managers and business leaders to understand resource requirements, develop effective sourcing strategies and deliver high-quality hiring outcomes across technical and business functions. The role requires someone who can take ownership of multiple recruitment priorities, provide strong candidate experience, and adapt to recruitment approaches to meet changing business needs. The talent acquisition will be for the wider organization, which predominately will be technical roles but also provide an opportunity to drive successful execution on global Sales and Client Solutions positions.  

The role also demands contribution to the broader People activities, including onboarding, people partnering, employee engagement, and internal communications for the talent spread across the globe. This provides an opportunity to contribute beyond recruitment and develop a broader understanding of the People function. 

We are looking for a proactive, commercially aware and collaborative professional with high level of independent thinking and ownership who combines strong recruitment execution with sound stakeholder management, attention to detail and an interest in supporting the wider global employee experience. 

Key accountabilities:

1.    Talent Acquisition and Recruitment Delivery 

• Own and deliver the end-to-end recruitment lifecycle for roles across the globe, covering technical, product, AI, cybersecurity, business, Sales and other functions as required. 

• Partner with hiring managers to understand role requirements, clarify essential skills and experience, agree with recruitment priorities, and establish realistic hiring timelines. 

• Develop and execute effective sourcing strategies using direct headhunting, job portals, professional networks, referrals, direct sourcing and other relevant channels to build qualified candidate pipelines. 

• Work closely with agency headhunters, recruitment partners and EOR (Employer on Record) providers based on the needs to fill specific roles in specific geographies.  

• Be a passionate advocate for the business and our growth opportunities with candidates who may not currently be looking for a role.  

• Conduct initial candidate assessments, evaluate role suitability, communicate opportunities effectively and present relevant candidates to hiring managers. 

• Coordinate and drive interview processes, maintain momentum across hiring stages and ensure timely feedback, clear communication and a positive candidate experience. 

• Manage candidate engagement and experience throughout the recruitment lifecycle, including offer discussions, compensation alignment, negotiations, offer approvals, documentation and pre-joining follow-up. 

• Monitor recruitment progress, identify bottlenecks and take corrective action when pipelines are weak; requirements change or hiring timelines are at risk. 

• Maintain accurate recruitment records and pipeline updates in BambooHR and other relevant recruitment tools, providing visibility into progress, risks, and outstanding actions. 

• Track and report recruitment metrics, including pipeline status, time-to-fill, conversion rates and hiring outcomes, using insights to improve recruitment effectiveness. 

• Support employer branding and represent Prevalent AI professionally in candidate interactions, communicating the company's culture, values, opportunities, and employee proposition. 

• Manage relationships with recruitment vendors and external sourcing partners where required and support the effective use of recruitment platforms and tools. 

• Contribute to workforce and resource planning discussions by providing recruitment pipeline insights, market feedback and hiring feasibility assessments.

2.      People Operations and Onboarding Support 

• Work closely with the newly onboard team members to ensure that they embrace their new roles and close any learning gaps without delays.  

• Co-ordinate with other team members within and outside HR to ensure onboarding completion on time.  

• Actively engage the new team members during their initial days in Prevalent AI – irrespective of the locations they join to ensure that the messaging and onboarding followed are uniform across the organization and a memorable experience for the new joiner.  

• Maintain accurate employee records in BambooHR, including new starter information, role changes, contract updates, and offboarding records. 

• Support the administration of core People processes, including reviews, contract renewals, leave management and policy acknowledgements. 

• Assist with resource management administration by maintaining team allocation trackers and highlighting changes or potential conflicts for review. 

• Work as a single point of contact for all employee related queries for the team members onboarded in other global locations, ensuring the same first-class experience regardless of where on the globe the new team member joins.  

• Work collaboratively with the People and Administration teams to ensure employee-related processes are completed accurately and efficiently. 

 3.     Events and Cultural Initiatives 

• Support the planning and execution of employee engagement initiatives; , annual all-hands meetings, Rewards & Recognition events, and team activities  

• Work with colleagues across the People team to deliver well-organized, inclusive and engaging employee experiences. 

• Contribute ideas and practical support to initiatives that strengthen collaboration, reinforce company values, and improve employee engagement. 

4.     Managing Employee Performance and Professional Growth 

• Create a supportive environment for team members to learn, perform, grow, and get rewarded.  

• Maintain regular employee connects with team members across the globe 

• Actively engage with team members and understand early warning signals on attrition 

• Supporting our bi-annual performance process with timely documentation and admin support.  
• Preparing reports, follow-ups, and statistics on performance review and goal-setting processes. 

5.      Internal Communications and Collaboration 

• Draft, coordinate and publish People-related communications based on briefs and guidance from the People Director or relevant team members. 

• Ensure communications are clear, accurate, professional and consistent with Prevalent AI's Authentic, Focused and Inquisitive values. 

• Coordinate communication inputs for recruitment, onboarding, L&D, employee engagement and cultural initiatives, ensuring timely distribution. 

• Collaborate proactively across the People team, share updates, follow through on commitments and provide operational support where priorities require it. 

Skills and Experience:

To be successful in this role, you will be a proactive and accountable professional who can independently manage recruitment delivery while contributing to the wider priorities of the People function. 

• Strong end-to-end Talent Acquisition experience: Demonstrated ability to independently manage recruitment from requirement intake and sourcing through assessment, interview coordination, offer management and joining. 

• Technical recruitment capability: Experience headhunting and recruiting for technical roles, ideally within IT, software, SaaS, product, AI or cybersecurity environments, with the ability to understand technical requirements and identify relevant talent. 

• Stakeholder partnership: Strong ability to work with hiring managers and business leaders, clarify requirements, manage expectations, provide market insights, and maintain alignment throughout the recruitment process. 

• Sourcing and problem-solving: Ability to develop targeted sourcing strategies, build relevant candidate pipelines and adapt approaches when hiring requirements are challenging or progress is slower than expected. 

• Recruitment ownership and delivery: Strong organizational and follow-through skills, with the ability to manage multiple requisitions, competing deadlines and changing priorities while maintaining quality and candidate engagement. 

• Data and process orientation: Attention to detail in maintaining recruitment records, tracking progress, monitoring hiring metrics, and using data to identify delays and improvement opportunities. 

• Communication and relationship management: Excellent written and verbal communication skills in English, with the ability to engage professionally with candidates, hiring managers, vendors and internal stakeholders. 

• Candidate experience and employer representation: A professional, candidate-focused approach, with the ability to communicate company values, culture and opportunities effectively. 

• Collaboration within the people function: Willingness to contribute to, People administration, Learning & Development coordination, Rewards and events as part of a broader People team. 

• Interest in broader People Operations: Extensive prior experience across all HR operational areas is not essential; however, a genuine interest in learning and contributing to these activities is important. 

• Systems and digital tools: Proficiency in Microsoft 365, particularly Excel and Word. Experience with BambooHR or similar HRIS/ATS is advantageous, alongside an openness to using AI tools such as Claude and Copilot to improve productivity and work quality. 

• Personal effectiveness: A proactive, dependable, and collaborative working style, with sound judgement, discretion when handling confidential information and the ability to work effectively in a fast-paced, high-growth environment. 

Education:

• Bachelor's degree in any discipline. A qualification in Human Resources Management, Business Administration, Psychology or a related field is preferred.