Supervisor, Procurement Operations

Supervisor, Procurement Operations

As The Supervisor of Procurement Operations, you will be responsible for end-to-end ownership of Procure-to-Pay (P2P) operations, collaboration with shared services, and upstream financial controls supporting the IT organization.
This role ensures that purchasing activities, vendor onboarding, contract approval and execution workflows, invoice processing, and payment coordination operate within a structured, compliant, and scalable framework. The position serves as the primary interface between IT Finance, shared services (COE), Legal, and business stakeholders to ensure compliance with procurement policies, appropriate authorization of financial commitments, accurate transaction processing, and effective internal controls.

Location: Parsippany, NJ (Hybrid)

Salary: $126,300 - $135,000

Please note that the salary range information provided is a general guideline only, reflecting a position based in New Jersey. Criteria such as the candidate’s qualifications and relevant experience, the scope of the specific position, as well as market and business considerations will be evaluated when extending an offer.

We Take Care of Our People

Paid Time Off I 401K with Employer Match and Profit Sharing I Health and Wellness Benefits I Learning and Development Opportunities I Referral Program I Competitive Pay I Recognition I Employee Stock Purchase Plan I Inclusive & Supportive Culture

Your Challenge:

P2P Operations Governance

• Own and oversee P2P operational processes, including purchasing, vendor onboarding controls, purchase order administration, invoice processing, and payment coordination.
• Review purchase requisitions for completeness, appropriate coding, supporting documentation, budget alignment, and compliance with established approval requirements.
• Ensure purchase orders are issued in accordance with corporate policies, approval matrices, and applicable contractual requirements.
• Track and manage Appropriation Requisitions and associated spend against approved amounts, budgets, and authorized requirements.
• Serve as the primary point of contact for shared services (COE) across Accounts Payable, vendor master data, P2P processing, and tax support.
• Establish standardized business rules, coding requirements, approval workflows, and transaction-processing standards.
• Monitor COE service quality and escalate recurring processing issues.
• Supervise the Purchasing Analyst and oversee day-to-day purchasing operations and workflow execution.

 Contract Intake, Approval & Execution Controls

• Own the operational contract intake and approval workflow to ensure appropriate Finance, Legal, and business stakeholder visibility before execution.
• Establish and enforce standardized contract routing through DocuSign or an approved equivalent, including required approvals and supporting documentation.
• Verify that contracts and other financial commitments receive the required authorization before execution, consistent with corporate approval thresholds.
• Partner with the Corporate IT Contracts Manager to ensure proposed IT contracts, amendments, and renewals enter the appropriate review and approval workflows.
• Maintain controls that link executed agreements, applicable purchase requisitions, purchase orders, and vendor records.
• Enforce the PO-before-service policy, ensuring services do not begin before an approved PO is issued, subject to approved corporate exceptions.
• Identify and manage off-process activity, including contracts executed without required review, retroactive PO requests, and vendor onboarding associated with past-due invoices.
• Lead exception resolution and remediation with business stakeholders, Finance, Legal, and the Corporate IT Contracts Manager, as appropriate.
• Maintain operational records supporting contract approvals, purchasing authorization, and compliance monitoring.

Vendor Onboarding & Purchasing Controls

• Ensure vendor setup is supported by required approvals and executed agreements when applicable.
• Coordinate with the COE to ensure vendor master data is complete, accurate, appropriately approved, and maintained in accordance with corporate requirements.
• Establish controls to prevent unauthorized, duplicate, or incomplete vendor records and purchasing transactions.
• Partner with the Corporate IT Contracts Manager on vendor selection and onboarding handoffs to ensure the operational setup process aligns with sourcing and contracting decisions.
• Monitor vendor setup exceptions and coordinate corrective action with relevant stakeholders.
• Resolve operational supplier issues involving purchase orders, invoicing, payment status, and vendor master data, escalating contractual or commercial disputes to the Corporate IT Contracts Manager when appropriate.

Lease Operational Coordination (Non-PO Spend Governance)

• Coordinate operational activities for MDF lease renewals across the organization.
• Ensure lease requests are routed to the appropriate Finance, Legal, Facilities, and business stakeholders.
• Ensure lease payments are supported by executed agreements and appropriate authorization.
• Coordinate with Accounting on lease classification, schedules, journal entries, and financial reporting requirements.
• Coordinate with Business and Facilities stakeholders regarding usage, renewals, terminations, and operational requirements.
• Coordinate with suppliers regarding billing accuracy, payment timing, and invoice discrepancies.
• Validate lease invoices against executed agreements, including payment amounts, billing frequency, and applicable contractual obligations.
• Identify and escalate missing or incomplete lease documentation, unauthorized commitments, and invoices that do not align with contractual terms.

Controls, Compliance & Risk Management

• Design, implement, and monitor preventive controls across P2P operations and upstream financial commitment processes.
• Ensure purchasing and invoice-processing activities comply with corporate policies, SOX requirements, approval matrices, and applicable financial reporting standards.
• Ensure timely visibility into executed contractual commitments and purchase obligations to support expense recognition, accruals, and financial reporting.
• Coordinate with Tax and the COE to support appropriate sales and use tax determination, documentation, and processing.

• Prepare monthly reporting of open Appropriation Requests.

• Monitor compliance with PO requirements, vendor onboarding standards, contract approval workflows, and other established procurement controls.

• Lead remediation of identified control deficiencies and recurring process exceptions.

• Partner with the Corporate IT Contracts Manager to address control issues involving contract documentation, approval evidence, and compliance with established procurement policies.

Process Improvement & Systems Ownership

• Own and continuously improve procurement and P2P systems and operational workflows, including CWPay, Zycus, and applicable ERP processes.

• Maintain standardized procurement procedures, business rules, workflow documentation, and approval matrices.

• Establish system and process requirements that support contract approval routing, vendor onboarding, requisition processing, PO compliance, invoice matching, and auditability.

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• Maintain and manage business unit coding and site location lists, ensuring data accuracy and alignment with organizational and financial reporting requirements.

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• Identify process inefficiencies, implement scalable improvements, and reduce manual intervention where practical.
• Drive automation, data quality improvements, workflow standardization, and enhanced controls across the P2P lifecycle.

Reporting, Visibility & Continuous Monitoring

• Develop and maintain reporting on:
• Purchase order compliance and purchasing activity.
• Contracts and commitments lacking required approvals or supporting documentation.
• Vendor onboarding exceptions and master-data issues.
• Retroactive PO requests and other off-process activity.
• Invoice discrepancies, processing delays, and payment issues.
• COE service quality and recurring processing exceptions.
• Procurement control effectiveness and remediation status.
• Lead periodic reconciliations and compliance reviews across new vendors, executed contracts, and purchase orders.
• Coordinate department-level certifications to ensure adherence to contract and procurement policies.

Team Leadership & Cross-Functional Coordination

• Manage and develop the Purchasing Analyst and oversee day-to-day procurement operations.
• Serve as the central operational coordination point for P2P-related processes, controls, and initiatives.
• Coordinate with IT leadership, Legal, Finance, Tax, Facilities, business stakeholders, and the COE to ensure effective execution of procurement and financial control requirements.
• Support continuous improvement initiatives that strengthen governance, operational efficiency, supplier onboarding, and purchasing compliance.

Your Expertise:

Education & Experience

• Bachelor’s degree in Accounting, Finance, Business, or related field
• 7–10+ years of experience in finance operations, procurement, P2P, or accounting
• Experience working with shared services or global service delivery models preferred
• Experience in SOX/ICFR-controlled environments strongly preferred

Skills & Competencies

• Strong understanding of P2P processes and financial controls
• Ability to design and enforce cross-functional processes
• Strong analytical and problem-solving skills
• Ability to operate independently and drive accountability across functions
• Strong communication and stakeholder management skills

#LI-NK1 #IND

No unsolicited agency submittals please.  Agency partners must be invited to participate in a search by our Talent Acquisition Team and have signed terms in place prior to any submittal.  Resumes submitted directly to any Curtiss-Wright employee or affiliate will not qualify for fee payment, and therefore become the property of Curtiss-Wright.  

Compliance Statement

This position may require exposure to export-controlled information and subject to additional security screening.  In the event information provided during the security screening reveals ineligibility to access export-controlled information, any offer of employment may be reconsidered or withdrawn. 

Curtiss-Wright is an equal opportunity employer.  All qualified applicants will receive consideration for employment without regard to race, ethnicity, color, sexual orientation, gender identity, physical or mental disability, age, ancestry, legally protected medical condition, family care status, marital status, religion, veteran status, national origin, or any other legally protected status. If you require accommodation during the recruitment process, please contact Talent Acquisition.

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If you require accommodation due to a disability at any time during the recruitment and/or assessment process, please contact Talent Acquisition and we will make all reasonable efforts to accommodate your request.